Dynamic Group Management
Active Directory Groups are as dynamic as their members: they need to change as users switch responsibilities, roles and locations. The problem is that distribution lists and security groups are often manually maintained by the Exchange or Active Directory administrator. GroupID Automate puts an end to this chain of manual processes by automating the creation and management of these groups.
“Recently the Office of Attorney General’s Human Resources (HR) Section needed to send sexual harassment information to different groups within the organization. It was critical that customized packages be distributed to various groups as they required different levels of detail. With Imanami’s GroupID Automate, we were able to customize this in 15 minutes. What would have been a many-day project in the past was so simple.”
Infrastructure & Operations Manager – Office of Attorney General’s IT Section
Increasing Productivity & Security
GroupID Automate solves a real problem for today’s business. Employees depend on distribution lists and security groups to do their jobs every day. If distribution groups are not accurate, emails are sent to the wrong employees and are eventually abandoned. If security groups are not accurate, employees either don’t have access to the systems and resources they need or, worse yet, do have access to the systems and resources that they are not supposed to.
Groups are generally managed one of three ways: negligently, IT-centric, or user-centric. This means they either don’t manage groups, have a highly paid administrator manually manage groups, or have end users manage groups. All of these solutions have a cost that far outweighs creating dynamic groups through GroupID Automate.
By automating these Active Directory groups, you can ensure they will always be accurate. Increase productivity by giving employees access to the right systems and information immediately upon hiring or promotion. Increase security by granting access to only the systems you want and denying access immediately upon any change in status. Use Active Directory’s group structure to your benefit with GroupID Automate.
How Does GroupID Automate Do It?
GroupID Automate automates the creation and management of Microsoft’s Exchange and Active Directory distribution lists and security groups. In addition to increasing efficiency company-wide, using GroupID Automate significantly reduces support calls to system administrators and help desks by automating many of today’s manual and redundant administrative tasks.
GroupID Automate allows System Administrators to become proactive in managing distribution lists and security groups. Administrators can assign a dynamic membership to a distribution list. For example, you could create a distribution list that contains everyone on a particular Exchange server or everyone in a particular department or business unit. These queries can be as simple or complex as your business requires. GroupID Automate will then keep this information current, so the right people receive the right information. GroupID Automate can even work with multiple data sources such as LDAP, iPlanet, SQL and Oracle.
GroupID Automate will also automate your managerial and geographic groups with multi-level Dynasties. A Dynasty is a distribution list that creates and manages other distribution lists.
You can create a Dynasty based on any field and GroupID Automate will scan the directory for every unique value of that field. It will then create a distribution list for each value and keep it up-to-date, creating new distribution lists and deleting ones that are no longer needed. A very intuitive and powerful query designer puts the power of groups in your hands.