Dynamic Group Management
Active Directory Groups are as dynamic as their members: they need to change as
users switch responsibilities, roles and locations. The problem is that distribution
lists and security groups are often manually maintained by the Exchange or Active
Directory administrator. GroupID Automate puts an end to this chain of manual processes
by automating the creation and management of these groups.
Dynamically maintain groups based on rules that are applied to your directory data.
When user information changes, GroupID Automate automatically updates the appropriate
distribution lists and security groups. Your groups will never be out of date again.
Increasing Productivity & Security
GroupID Automate solves a real problem for today’s business. Employees depend on
distribution lists and security groups to do their jobs every day. If distribution
groups are not accurate, emails are sent to the wrong employees and are eventually
abandoned. If security groups are not accurate, employees either don’t have access
to the systems and resources they need or, worse yet, do have access to the systems
and resources that they are not supposed to.
Groups are generally managed one of three ways: negligently, IT-centric, or user-centric.
This means they either don’t manage groups, have a highly paid administrator manually
manage groups, or have end users manage groups. All of these solutions have a cost
that far outweighs creating dynamic groups through GroupID Automate.
By automating these Active Directory groups, you can ensure they will always be
accurate. Increase productivity by giving employees access to the right systems
and information immediately upon hiring or promotion. Increase security by granting
access to only the systems you want and denying access immediately upon any change
in status. Use Active Directory’s group structure to your benefit with GroupID Automate.
How Does GroupID Automate Do It?
GroupID Automate automates the creation and management of Microsoft's Exchange and
Active Directory distribution lists and security groups. In addition to increasing
efficiency company-wide, using GroupID Automate significantly reduces support calls
to system administrators and help desks by automating many of today's manual and
redundant administrative tasks.
GroupID Automate allows System Administrators to become proactive in managing distribution
lists and security groups. Administrators can assign a dynamic membership to a distribution
list. For example, you could create a distribution list that contains everyone on
a particular Exchange server or everyone in a particular department or business
unit. These queries can be as simple or complex as your business requires. GroupID
Automate will then keep this information current, so the right people receive the
right information. GroupID Automate can even work with multiple data sources such
as LDAP, iPlanet, SQL and Oracle.
GroupID Automate will also automate your managerial and geographic groups with multi-level
Dynasties. A Dynasty is a distribution list that creates and manages other distribution
lists. You can create a Dynasty based on any field and GroupID Automate will scan
the directory for every unique value of that field. It will then create a distribution
list for each value and keep it up-to-date, creating new distribution lists and
deleting ones that are no longer needed.
A very intuitive and powerful query designer puts the power of groups in your hands.
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