Group and User Management Government Can Depend On

Government organizations need to be able to securely manage identities across systems, applications, and platforms – there is a lot at stake. These entities need a system that helps ensure that user info, access, and permissions change almost immediately. Without robust IT management, government institutions can be stifled with obstacles such as:

  • Delays in users provisioning and assigning access.
  • Delays in user de-provisioning, leading to security risks as terminated users EO continue to exist as active system users.
  • Delays in managing account passwords.
  • Lack of permission audits, that may raise alarms when entities have unnecessary permissions.

How GroupID helps Government Institutions

GroupID by Imanami, a GSA contract holder, helps securely manage users and groups in Active Directory, Azure AD, and MS 365 by automating user provisioning, creating user identities, and assigning them to appropriate groups. GroupID is also optimized for workflows and processes to certify that information is credible before it becomes part of the directory.

GroupID in your environment would facilitate secure, seamless operations as it:

Enhance Productivity

IT can be inundated with change requests, creating delays in provisioning employee, customer, and other stakeholder accounts in numerous systems across different organizations.

GroupID improves productivity as it:

  • Automates user account creation across systems, by syncing data from a source to a destination. You can, for example, create customer accounts in a database from an Excel sheet or employee accounts in the directory from an HR database. When user accounts are auto-created across systems based on predefined configurations, it eliminates delays, minimizes error, and protects against data breaches.
  • GroupID also streamlines the identity change management process by enabling employees, customers, and stakeholders to update their profile information on their own, rather than having IT do it for them. Distributed workloads boost productivity while updated user info guards against frauds and forged identities.
  • As frustrating as expired passwords and locked accounts may be for employees and customers, they are an equal burden on the IT team. GroupID, a GSA Contract holder and leader in Group & User Management proactively prevents such a situation by sending out password expiry notifications well before time.

Enhance productivity

Reduce Risk

Place stringent checks on user access by ensuring that employees, contractors, and other stakeholders stay active in your system as long as they are associated with your organization. It is crucial that their accounts are de-provisioned in a matter of hours – or even minutes – once they leave, to prevent them from being used as backdoors for hacks and data loss.

Considering the sensitivity of the information utilized in the government sector, this is one major step to thwart external threats.

GroupID helps you to:

  • Deprovision employee and contractor accounts across systems, such as HR databases, Active Directory, and ERP solutions, when they are no longer a part of your institution. This revokes user access and eliminates any security gaps when such accounts continue to exist in the system.
  • Identify unusual data access patterns and revoke access to safeguard against embezzlements and data extrusion.
  • Spot anomalies in directory group memberships and abort unusual membership changes. As groups are vital to granting access, timely alerts defend against data exfiltration and leakage of personal information.
  • Assign temporary ownerships in case of time-bound projects. Temporary owners automatically lose access after a specified time, reducing the chances of data theft.

Safeguard Access and Permissions

Various types of users interact with government systems. Each of these users requires a different set of access and data to perform their jobs. GroupID simplifies devising a strategy to proactively manage access. GroupID offers advanced group management capabilities, such that users automatically move in and out of group memberships as per their roles and responsibilities. GroupID helps in ways, such as:

GroupID provides query-based groups, where directory objects that match the query are added to group memberships. Scheduled group updates ensure that objects are automatically added and removed from group memberships based on attribute changes. As a result, only relevant users remain in groups and enjoy the access those groups govern.

Groups should not live forever, as projects and tasks continue to evolve. Set group expiration based on real-life schedules, so that data is secured from access once the need is over.

Group attestation is a way to affirm that only needful groups continue to live in the directory. IT administrators can enforce group owners to verify the memberships, permissions, and attributes of groups periodically, with an intent to control access to identity-related data.

Create temporary group members and owners to curtail access. This discourages excessive access, which is essential to deny a person from executing transactions across the spectrum of an organization that can cause irreversible damage.

Improve Security

To prevent account abuse and leakage of personal information, any attempt by employees, contractors and others to access your system should be authenticated through layers of security, such as multi-factor authentication and user verification.

GroupID helps to:

  • Implement multi-factor authentication, so that user identities are verified when they attempt to update profiles, passwords, groups, and account info. IT administrators must also pass stringent verification checks before they can access the directory to manipulate objects.
  • Alert users and administrators on various occasions, such as when user info changes in the directory; when group membership, ownership, and attributes change; and when helpdesk tickets are created, so that they may review them for correctness
  • Sync the directory with external systems within minutes, thereby updating user attributes; then auto-updating group memberships based on updated attributes. Since groups govern access to resources, GroupID ensures that contractors and employees always have the right access, especially when their role changes. Hence, it guarantees greater security and financial data protection.
  • Provide a guided helpdesk verification process, where a user’s identity is verified via multi-factor authentication before complying to account and password management requests.

Reinforces Audit Requirements

Government agencies must comply with various regulations and rigorous reporting standards to stay safe from cyber threats and insider attacks.

  • Track changes made to user, group, and other objects inside Active Directory and Azure AD.
  • Generate extensive reports on users, groups, computers, and other objects within Active Directory and Azure AD, as well as Exchange and Microsoft 365. Schedule reports to be generated at a set frequency, so you can analyze the state of your directory with up-to-the-moment reporting.
  • Provide built-in and custom-defined workflows as a route to verifying and approving information before it is committed to the directory. Since your directory is central to user and group management, ensuring data accuracy goes a long way.
  • Keep an eye on access to your organization’s classified data and confidential personal information by knowing what level of access your groups and users exercise on files and folders.

How to Buy: Engage With Our Partner CRSI

Cape Romain Solutions Inc (CRSI) is a Minority Woman Owned Small Business that delivers industry-leading network infrastructure services to commercial organizations as well as federal, state, and local government agencies. CRSi is a holder of a GSA Schedule 70 contract and E-rate approved supplier who delivers state-of-the-art cybersecurity solutions that are secure, efficient, reliable, and innovative.

CRSI works with GroupID to deliver Identity and Access Management to a variety of government agencies

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