Dynamic Group Management

Active Directory Groups are as dynamic as their members: they need to change as users switch responsibilities, roles and locations. The problem is that distribution lists and security groups are often manually maintained by the Exchange or Active Directory administrator. GroupID active directory tools put an end to this chain of manual processes by automating the creation and management of these groups.

“Recently the Office of Attorney General’s Human Resources (HR) Section needed to send sexual harassment information to different groups within the organization. It was critical that customized packages be distributed to various groups as they required different levels of detail. With Imanami’s GroupID Automate, we were able to customize this in 15 minutes. What would have been a many-day project in the past was so simple.”

Paul Lubold
Infrastructure & Operations Manager – Office of Attorney General’s IT Section

GroupID products support a multitude of identity based directories and messaging platforms both on premise and in the cloud. Including Active Directory, Azure Active Directory, generic LDAP based directories, and messaging platforms such Exchange Server, Office 365, and Google’s G Suite.

Increasing Productivity & Security

GroupID Automate solves a real problem for today’s business. Employees depend on distribution lists and security groups to do their jobs every day. If distribution groups are not accurate, emails are sent to the wrong employees and are eventually abandoned. If security groups are not accurate, employees either don’t have access to the systems and resources they need or, worse yet, do have access to the systems and resources that they are not supposed to.

Groups are generally managed one of three ways: negligently, IT-centric, or user-centric. This means they either don’t manage groups, have a highly paid administrator manually manage groups, or have end users manage groups. All of these solutions have a cost that far outweighs creating dynamic groups through GroupID Automate.

By automating these Active Directory groups, you can ensure they will always be accurate. Increase productivity by giving employees access to the right systems and information immediately upon hiring or promotion. Increase security by granting access to only the systems you want and denying access immediately upon any change in status. Use Active Directory’s group structure to your benefit with GroupID Automate.

How Does GroupID Automate Do It?

GroupID Automate automates the creation and management of Microsoft’s Exchange and Active Directory distribution lists and security groups. In addition to increasing efficiency company-wide, using GroupID Automate significantly reduces support calls to system administrators and help desks by automating many of today’s manual and redundant administrative tasks.

GroupID Automate allows System Administrators to become proactive in managing distribution lists and security groups. Administrators can assign a dynamic membership to a distribution list. For example, you could create a distribution list that contains everyone on a particular Exchange server or everyone in a particular department or business unit. These queries can be as simple or complex as your business requires. GroupID Automate will then keep this information current, so the right people receive the right information. GroupID Automate can even work with multiple data sources such as LDAP, iPlanet, SQL and Oracle.

GroupID Automate will also automate your managerial and geographic groups with multi-level Dynasties. A Dynasty is a distribution list that creates and manages other distribution lists.

You can create a Dynasty based on any field and GroupID Automate will scan the directory for every unique value of that field. It will then create a distribution list for each value and keep it up-to-date, creating new distribution lists and deleting ones that are no longer needed. A very intuitive and powerful query designer puts the power of groups in your hands.

SmartGroups: Dynamically maintain distribution and security groups

A powerful, yet easy-to-use query designer allows you to manage groups dynamically by setting the query just once. An actual group is created in AD and maintained by GroupID Automate. The query designer allows for extremely complex queries in a simple to understand format.

Flexible Dynasties: Create the most common groups in just a few clicks

Dynasties take the complexity out of the most common distribution and security groups. A Dynasty automatically creates groups based on the most common criteria (manager, department, location, etc.) for example, a location Dynasty will create lists for region, country, state, city and office location. The flexibility of Dynasties allows you to name the individual lists based on any field within Active Directory.

Imported source queries

When data is stored in sources that are outside of Active Directory, GroupID Automate can query those sources AND Active Directory. A Smartgroup query can contain multiple fields from sources outside of Active Directory, creating a very flexible robust system. The external data sources include CSV files, Text files, Microsoft SQL Server, Oracle, LDAP, SunONE iPlanet, and any ODBC compliant Data Source.

Group usage service

Need tools to manage your existing groups? Group Usage Service has now been integrated into GroupID Automate. Group Usage Service monitors when mail is sent to a group, and updates the timestamp on the group. Use GroupID Reports to view your unused groups. Take it to the next step and expire or delete the group in GroupID’s MMC.

Powershell extensibility

Everything that GroupID Automate does has an equivalent powershell command. This allows you to programmatically extend GroupID Automate into existing processes.

Transfer ownership wizard

Need to change the ownership of all the groups a user owns? No problem, the Transfer Ownership Wizard allows you to transfer ownership of all groups owned by one user to another, in one step. Simply enter and individual’s name into the field and the Wizard will locate all the groups they are in as well as all the groups they own. Simply select the specific groups that need to have a new owner assigned, pick the new owner(s) and automatically, the Transfer Ownership Wizard will make the changes for you!

Password expiration notification

Notify users via email that their password is about to expire. Using a simple wizard in the query designer, GroupID Automate will create a list of accounts with expiring passwords and send reminders to update.

Operating system

  • Microsoft® Windows® XP Professional
  • Microsoft® Windows® Server 2003 family
  • Microsoft® Windows® Server 2008 family (including 2008 R2)
  • Microsoft® Windows® Server 2012 family (including 2012 R2)
  • Microsoft® Windows® Vista
  • Microsoft® Windows® 7

Directory services supported

  • Microsoft® Active Directory® with Exchange Server 2003
  • Microsoft® Active Directory® with Exchange Server 2007
  • Microsoft® Active Directory® with Exchange Server 2010
  • Microsoft® Active Directory® with Exchange Server 2013
  • Microsoft® Active Directory®

Import data sources

  • iPlanet / SunONE
  • LDAP version 3.0
  • Oracle
  • Microsoft® SQL Server 2000, 2005, 2008, and 2012
  • Text file
  • CSV file
  • Microsoft® Excel file
  • Any ODBC compliant data source

Recommended hardware

  • 2GHz Pentium® IV or higher (or the minimum CPU required to run the operating system, whichever is higher)
  • 2GB RAM or higher (or the minimum RAM required to run the operating system, whichever is higher)
  • 100MB or more of hard drive space available for execution (in addition to the requirements of the Microsoft .NET Framework Redistributable)
+ Features and Benefits

SmartGroups: Dynamically maintain distribution and security groups

A powerful, yet easy-to-use query designer allows you to manage groups dynamically by setting the query just once. An actual group is created in AD and maintained by GroupID Automate. The query designer allows for extremely complex queries in a simple to understand format.

Flexible Dynasties: Create the most common groups in just a few clicks

Dynasties take the complexity out of the most common distribution and security groups. A Dynasty automatically creates groups based on the most common criteria (manager, department, location, etc.) for example, a location Dynasty will create lists for region, country, state, city and office location. The flexibility of Dynasties allows you to name the individual lists based on any field within Active Directory.

Imported source queries

When data is stored in sources that are outside of Active Directory, GroupID Automate can query those sources AND Active Directory. A Smartgroup query can contain multiple fields from sources outside of Active Directory, creating a very flexible robust system. The external data sources include CSV files, Text files, Microsoft SQL Server, Oracle, LDAP, SunONE iPlanet, and any ODBC compliant Data Source.

Group usage service

Need tools to manage your existing groups? Group Usage Service has now been integrated into GroupID Automate. Group Usage Service monitors when mail is sent to a group, and updates the timestamp on the group. Use GroupID Reports to view your unused groups. Take it to the next step and expire or delete the group in GroupID’s MMC.

Powershell extensibility

Everything that GroupID Automate does has an equivalent powershell command. This allows you to programmatically extend GroupID Automate into existing processes.

Transfer ownership wizard

Need to change the ownership of all the groups a user owns? No problem, the Transfer Ownership Wizard allows you to transfer ownership of all groups owned by one user to another, in one step. Simply enter and individual’s name into the field and the Wizard will locate all the groups they are in as well as all the groups they own. Simply select the specific groups that need to have a new owner assigned, pick the new owner(s) and automatically, the Transfer Ownership Wizard will make the changes for you!

Password expiration notification

Notify users via email that their password is about to expire. Using a simple wizard in the query designer, GroupID Automate will create a list of accounts with expiring passwords and send reminders to update.

+ System Requirements

Operating system

  • Microsoft® Windows® XP Professional
  • Microsoft® Windows® Server 2003 family
  • Microsoft® Windows® Server 2008 family (including 2008 R2)
  • Microsoft® Windows® Server 2012 family (including 2012 R2)
  • Microsoft® Windows® Vista
  • Microsoft® Windows® 7

Directory services supported

  • Microsoft® Active Directory® with Exchange Server 2003
  • Microsoft® Active Directory® with Exchange Server 2007
  • Microsoft® Active Directory® with Exchange Server 2010
  • Microsoft® Active Directory® with Exchange Server 2013
  • Microsoft® Active Directory®

Import data sources

  • iPlanet / SunONE
  • LDAP version 3.0
  • Oracle
  • Microsoft® SQL Server 2000, 2005, 2008, and 2012
  • Text file
  • CSV file
  • Microsoft® Excel file
  • Any ODBC compliant data source

Recommended hardware

  • 2GHz Pentium® IV or higher (or the minimum CPU required to run the operating system, whichever is higher)
  • 2GB RAM or higher (or the minimum RAM required to run the operating system, whichever is higher)
  • 100MB or more of hard drive space available for execution (in addition to the requirements of the Microsoft .NET Framework Redistributable)
+ Data Sheet