Sharepoint Group Management

Managing Sharepoint access with AD Security Groups

In many organizations’ Sharepoint deployments, the Sharepoint groups are created upon rollout of the project but not kept up to date. It is undisputed that access should be controlled via groups (Sharepoint or AD Security Groups) rather than adding users individually. The reason for this is the manual process used to update Sharepoint groups. By utilizing AD Security groups to manage access, GroupID can help you dynamically automate the membership of these security groups and give site owners access to manage their own security groups.

Imanami Products

GroupID Automate allows you to set up a dynamic query using as complex or simple logic as you need to add users to AD Security Groups based on attributes in Active Directory or almost any other data source. For example, if you want anyone that is a Director or above in the Southeast division in sales or marketing to have a specific Sharepoint experience you can create a dynamic AD Security Group that will be comprised of everyone that meets those criteria. If a user in that group changes divisions, they will automatically be taken out of the group. If a new Marketing VP is hired in Georgia, that user will automatically be added to the group. Without IT having to do a thing.

GroupID Self-Service allows IT to grant ownership of security groups to the appropriate user to manage their own membership. If that group owner wants to add a new person to have access, it is as easy as adding the user. If a user wants access to a group, they can opt-in to the group pending a workflow approval by the owner. GroupID Self-Service even works with the dynamic groups mentioned above, allowing the owner to include someone who does not meet the query requirements but still needs to be included, or allow a user to join a dynamic group (again, pending workflow approval).

By managing AD Security Groups with automation and self-service, IT can assure that the groups and access levels will always be up to date, making that investment in Sharepoint even more valuable.

	GroupID Automate Automate the creation and management of distribution lists and security groups. A simple query creates and updates groups automatically based on changes in Active Directory.

	GroupID Self-Service Update and manage users and groups in Active Directory through the web. Self-service updates for users and groups decreases calls and emails to IT.

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